PMIQ Mentoring Program 2012
PMI Queensland Chapter invites you to participate in its Mentoring program. Please feel free to look at the Program Plan below. We encourage you to apply to be either a Mentor or Mentoree. Please contact Jeanne Vaudrey, Mentoring Program Manager, if you wish to be either a Mentor or a Mentoree, or require further information by emailing professional.development@pmiqld.net.au.
The 2012 Mentoring Program is an integral part of the overall professional development services provided by the PMI Queensland Chapter. As either a Mentor or a Mentoree this program provides an opportunity for you to enhance your professional skills and to enjoy working collaboratively toward jointly established goals.
Mentoring is a relationship which gives people the opportunity to share their professional and personal knowledge and to grow and develop in the process. It is based on encouragement, constructive comments, openness, mutual trust, respect and a willingness to learn and share.
Mentoring has become an increasingly popular method of developing professional skills and knowledge. Its benefitsinclude:
1. Just in time support: the Mentoree receives information and support when they need it.
2. Relevance: real world issues can be discussed and progressed, and
3. Customisation: this relationship exists to meet the needs of the two parties involved and can therefore be customised to suit those changing needs.
A proven Mentoring process underpins your ongoing Mentoring relationship. It identifies the various stages of the Mentoring process and provides useful reference and support material, including proformas that may be used for recording meeting outcomes and for reviewing your progress throughout the program.
Mentoring partners will be supported throughout the six months of the program by three workshops, facilitated by Mellish and Associates, a consultancy firm experienced in supporting Mentoring programs. As well, PMI will provide ongoing coordination and support through its program coordinators.
The workshops’ venue will be confirmed at a later time.
The workshop schedule is:
Initial Briefing
Mid-Point Review
Final Celebration
Cost is $250 for PMI Members ($375 for non-Members)
How are Mentors and Mentorees matched?
From the preferences in the profiles received from Mentors and Mentorees. High importance is given to the geographic location of the people as our experience shows that opportunity to meet regularly is a key success factor in the Mentor/Mentoree relationship. All Mentors will hold PMP® - Mentorees may or may not hold PMP®.
How many Mentorees can a Mentor work with?
Ideally Mentors work with one Mentoree at a time. However, sometimes it is appropriate for a Mentor to work with more than one Mentoree. This decision is based on what the Mentor feels is workable for them.
How often should Mentors and Mentorees meet?
A general guide is at least once a month, although many people find it more effective to meet fortnightly for around one to two hours.
Where and how should Mentors and Mentorees meet?
This depends on convenience for both parties. Many people find coffee shops a good option! Aim for a venue that offers a confidential and comfortable atmosphere. Distance Mentoring may involve regular phone and email contact in addition to face-to-face opportunities when available.
How long is a Mentoring partnership for?
This program will continue for six months. There are a number of milestones along the way as outlined below:
(adapted from Daniels, year unknown)
How does the PMI Mentoring Program operate?
February - April 2012
Marketing of program and matching of Mentors with Mentorees based on identified developmental needs and the Mentor’s background.
May 2012
Initial Mentoring workshop held to familiarise Mentors and Mentorees with the process of Mentoring. Provides an opportunity for partners to meet and discuss logistics of ongoing contact.
May-July 2012
Regular contact between Mentors and Mentorees.
July 2012
Refresher workshop. Opportunity for reflection and review of Mentoring process.
July to December 2012
Ongoing contact between Mentoring partners and support by coordinators.
December 2012
An end of program workshop and celebration function will be held to review progress and achievement, and to thank participants for their efforts over the previous six months.
What happens if the Mentoring partnership is not working?
If one party feels the partnership is not working:
Discuss this with the other person. Has there been a misunderstanding or a difference in expectations? Can the issue be resolved?
Discuss the issue with the coordinator from PMIQ.
If the issue cannot be resolved, then agree to move on without fault. Learn from what occurred in this partnership and consider how better agreement making could help avoid similar situations in future.
What support is provided for Mentors and Mentorees?
The initial, refresher and final workshops are being offered as a means of supporting the learning process. Support material will also be provided.
What PDUs can be Claimed?
In addition to the PDUs that can be claimed from the three formal workshops; PDUs may be claimed under category 2-SDL (Self directed learning) by Members holding PMP® status. As a guide 1 PDU can be claimed for each hour of structured learning up to a maximum of 15 PDUs per cycle. Claims need to be supported by diary entry and there is a pro-forma Mentoring diary document supplied in the information pack.
What is the participation cost?
There is a participation fee of $250 payable by PMI Members both Mentors and Mentorees.
For non-PMI Members the fee is $375 (including GST)
A fee is necessary to cover the cost of the program since PMIQ has limited income. The fee covers the following expenses:
- Venue hire
- Facilitator fees
- A copy of the “Appreciative Mentoring” publication
- Mentoring support materials
- Light refreshments for the three formal workshops
What is the refund policy?
Applicants who withdraw before 30 April 2011 will be entitled to full refund of the participation fee.
A situation may arise where one of the Mentor/Mentoree pair withdraws from the program. Should this occur in the period between the Initial Briefing and the Refresher workshop, and the Program Manager is unable to find a suitable replacement partner, the non-defaulting partner will be entitled to a 50% refund.
Mentors and Mentorees will be asked to pay a $250 fee to cover the cost of the program.
The fee covers the following expenses:
- Venue hire
- Facilitator fees
- A copy of the “Appreciative Mentoring” publication
- Mentoring support materials
- Light refreshments for the three formal workshops
A tax invoice will be issued by PMIQ.
PMIQ prefers that the participation fee is paid by Electronic Funds Transfer to its bank account. Contact Director Professional Development for BSB Number and Account number professional.development@pmiqld.net.au, or payment can be made by cheque, cash or by credit card when you register online.